SHOOTERS UNION AUSTRALIA LTD

Effective Date: 17th September 2025
Purpose of This Policy
This Privacy Policy explains how we collect, use, store, disclose and protect your personal information. It also outlines your rights regarding your personal information and how you can contact us with privacy-related queries.

1. Collection of Personal Information
We collect personal information to conduct our operations as a member-based advocacy organisation and to comply with legal obligations under legislation such as the relevant state firearms legislation.
Information We May Collect:

  • Full name
  • Contact details (email, phone number, address)
  • Date of birth
  • Firearms licence number and category
  • Membership details and history
  • Payment details (when applicable)
  • Records of your interactions with us
  • Any other information reasonably necessary to conduct our activities
  • In some cases, we may collect sensitive information (e.g. criminal history for firearms licensing
    purposes) only where authorised by law or with your explicit consent.

2. Methods of Collection
We collect personal information via:

  • Membership applications and renewals
  • Online forms and surveys
  • Participation in events or training
  • Direct communication with us (e.g. email, phone)
  • Affiliated clubs and organisations
  • Public sources and government agencies where legally authorised

We endeavour to collect personal information directly from you unless it is unreasonable or impracticable.

3. Use of Personal Information
We use your personal information for the following purposes:

  • To manage and administer your membership
  • To comply with legal obligations (e.g. reporting under firearms laws)
  • To operate member services and benefits
  • To organise events and training
  • To communicate with you about Shooters Union activities, news, policy matters, and relevant products or services
  • For fundraising and advocacy purposes
  • To improve our website, services and operations
  • With your consent, for marketing communications (you may opt out at any time)

4. Disclosure of Personal Information
We may share your information with:

  • Law enforcement agencies, firearms registries, or regulators as required by law
  • Service providers assisting in our operations (e.g. IT, payment processors)
  • Affiliated organisations (e.g. Shooters Union state entities, affiliated clubs, event partners)
  • Legal or financial advisors
  • Third parties only with your consent or where permitted by law

We will not sell your personal information under any circumstances.

5. Data Security
We take reasonable steps to protect your personal information, including:

  • Secure physical and digital storage systems
  • Access controls and authentication
  • Staff confidentiality agreements
  • Regular review of security protocols

Despite these efforts, no system is entirely secure. You provide personal information at your own risk.

6. Access and Correction
You have the right to:

  •  Request access to personal information we hold about you
  • Request corrections if you believe the information is inaccurate, outdated or incomplete
  • To make such a request, please contact our Privacy Officer (see Section 10). We may require verification of identity.

7. Retention and Disposal
We retain personal information only as long as necessary for our operations or as required by law (e.g. retention periods under the relevant state firearms legislation). When no longer required, we
securely destroy or de-identify the information.

8. Website and Cookies
Our website may use cookies and analytics tools to improve your experience and monitor performance. These tools may collect:

  • IP address
  • Browser type
  • Pages visited
  • Time and date of visit

You may disable cookies in your browser settings, but this may affect functionality. We are not responsible for the privacy practices of third-party websites linked to our site.

9. Children’s Privacy
We do not knowingly collect personal information from children under 16 without parental or guardian consent. If we become aware of such collection, we will delete the information promptly.

10. Contacting Us
If you have any questions or concerns about this Privacy Policy, or you wish to make a complaint or access/correct your personal information, please contact:

Privacy Officer
Shooters Union Australia Limited
[email protected]
0409 701 109
GPO Box 1698 Brisbane Qld 4001

11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in the law or our operations.
The updated version will be posted on our website with the new effective date.

We encourage you to review this Privacy Policy periodically to stay informed of how we are
protecting your personal information.

12. Complaints
If you believe we have breached the APPs or mishandled your personal information, you may:

  1. Contact our Privacy Officer using the details above;
  2. If unresolved, contact the Office of the Australian Information Commissioner (OAIC):
    [email protected]
    www.oaic.gov.au
    1300 363 992